Vendor Information/ FAQ's

How do I become a vendor? 

To become a vendor you need to register and pay for your spot.  Your registration will not be complete and a spot will not be held for you without a payment.  Vendors fall in to 3 categories:  "Used, Craft and Business".  Businesses may visit this link to see which businesses have already registered.

How much does it cost to get a spot?  How do I pay for a spot?

Prices vary depending on which sale you attend, how many spots you need and whether you want to rent a table and chairs or bring your own.  Please visit the ​"REGISTRATION" section to view your options.  Payment can be made online via PayPal.  Cash can also be dropped off- please contact us for drop off address. Cheques are not accepted (some stale date before the sale date, late registrations may not clear in time).

Can I get a refund if I have an unforseen conflict? 

Unfortunately you cannot get a refund as the venue, insurance and advertising are all paid for ahead of time with the money secured through registration fees.  If the sale is in a waiting list situation and you know that you cannot attend the sale 30 days prior to the sale date, contact us and we may be able to find you a replacement- in this case you may qualify for a partial refund less a $15 administrative fee.  However, any kind of refund is not guaranteed and is extended as a courtesy.  If a refund is issued, it will be sent via PayPal less the service charge, no exceptions.
What is the difference between an Early Bird, Late Bird and Not Too Late Bird Vendor Registration?

Early Bird- guaranteed spot, get to pick your spot in priority sequence according to the date that you paid, save money!
Late Bird- guaranteed spot, spot is assigned, you pay $5 more
Not Too Late Bird- not a guaranteed spot until threshold to fund an additional building is met, fees refunded if threshold is not met, spot is assigned, you pay $5 more.

How much space do I get?

You will be assigned an 8 foot spot with room for 2 chairs behind it.  Rental tables at the Markham Fairgrounds are 8 ft x 2.5 ft. At other locations the tables may be 6 ft, in which case you may have room for a single tiered clothing rack.  If you are selling many large items (highchairs, pack n' plays, ride ons) you should consider getting another space just for those things.  You are entitled to the space on and under your table space, anything else is a bonus!  Please be aware that you cannot impede traffic with items in the designated aisle space and that you must respect your neighbour's space as well.

What happens after I pay?

 You should receive a confirmation of your payment shortly after it is received.  If you paid in person at one of the sale events you received confirmation in person.  After this time, any important information will be posted in the Vendor Update which is then forwarded to Twitter and Facebook.  The Business Vendor Update will contain information strictly for business vendors, you will need to visit both Blogs as a business participant.  You may also receive e-mails of updates posted if you subscribe to the RSS Feed by clicking on the little RSS icon.   Joining the RSS Feed is great for ensuring that you will receive the group e-mails (delivered on mass), which are sometimes sent to your spam or worse, blocked by the server.  Adding maurita@momtomomsales.org to your e-mail address book will also increase the chances that you will receive all e-mail communications.   Our Facebook Fan Page and Twitter also serves as another communication vehicle when e-mail is problematic.

When will I get to pick my spot/ when will I be assigned a spot?  

Approximately a month before the sale date, tables picks will begin for EARLY BIRD registrants (first 60 paid registrants).  At this time, I will announce on the Vendor Update Blog that table picks are being sent out.  If you are an Early Bird, you will be contacted in priority sequence (according to your payment date- so paying earlier will allow you to select your spots earlier).   Please be patient, vendors will be contacted in small batches, and there is turn round period of about a day/ 10 vendors.  You will be asked to submit your top 10 choices for location, any highlighted tables are already assigned.  To keep the process moving quickly, If you do not respond to your "table pick" e-mail promptly, MTM will select the best spot available at that time for you and send you a follow up e-mail and/or post your table assignment in the Vendor Update Blog section.    LATE BIRD  and NOT 2 LATE registrants will be assigned spots once Early Birds have been taken care of, this information will be available close to the sale date and also posted in the Vendor Update Blog.  Please note that most mobile devices do not open up the Map attachment properly so it is best to do this from a computer.

PLEASE NOTE: Only Early Birds who need to select a spot will be contacted.  If you pre-selected your spot, or, if you are a Late Bird, or Not 2 Late Bird  you will not be contacted via e-mail, you table assignments will be posted on the website.   Keep up with the Facebook Page and Vendor Update Blog to find out when table assignments are expected to be posted, and to see the posting.

What else will I need to do before the sale?

You will need to fill out two electronic forms (E-FORMS).  The first form is an e-check in, it is a very simple form that allows you to agree to the terms of participating in the sale and allows you to check-in on sale day very efficiently.   You will be asked to read the Waiver and acknowledge that you agree to it.  You will also be asked to read and agree our Garbage Cheque Deposit policy, which requires you to submit a $10 cheque upon check-in on sale day. Arriving with your garbage cheque already made out to "CASH" will get you through check in very quickly.   Cash deposits are non-refundable.

The second form, "Items for Sale" allows you to post your items up on the website in real time so that shoppers can see what you are selling and where you will be located.  Completing this form increases traffic to your table and helps shoppers to navigate the sale with some idea of who is selling what they need.

Visit the link below for all of the Sale Day details.